How To Apply Japan Visa For Foreigner in Malaysia

Below are the requirements needed for applying holiday visa to Japan for foreigner (Indonesia) who live in Malaysia on working visa:

  1. Original passport (working visa in Malaysia must be valid for not less than 6 months upon Japan visa application).
    The embassy did called me after I submitted my visa because my working visa will be expired in 4 months time. Luckily I have anticipated this will be the case therefore on my company letter I have specifically requested to our HR to mentioned that my working visa is renewed yearly and voila, the embassy accepted it.
  2. One visa application form (downloaded HERE)
  3. One 4.5 x 4.5 cm coloured photo with white background
  4. Original company letter stating position, length of service, date and purpose of journey
  5. Schedule of stay (downloaded at HERE)
    *Please fill up each row for each day you are in Japan.
  6. Copy of the latest 3 months bank statement in Malaysia (Must be original certified true copy by the bank)
    *There is no minimum amount required on the bank statement. They just want to see that you have regular income being transferred to the bank account. If you are student, you may use your parent/guarantor bank account information.

*Three working days are needed to process the application
*Visa fee is RM95 (for Indonesian) and paid upon collection
*Email inquiry:
*Japan Embassy Official website:

Below are the email directly from the Japan Embassy when I write and ask them about the requirements:


Please make sure all documents are exactly as describe (ex: photo size and color correct) and filled properly when you submitted your document to the embassy.

Submission and collection can be represented.
If you submit the application for your family member, you must have document that show that you are a family member. For example, married certificate.

Otherwise, you can submit the Authorization Letter (Updated on February 2017) like below:

Once they accept all your application documents, you’ll receive a receipt as below with the collection date.

If you receive no call from the embassy during the processing period then all should be fine and you may collect your passport with Japan visa in it at the collection date. Come on the afternoon time 2pm- 4pm.

Here is my Japan visa:

Got it 2 days before my departure date. Yes TWO days before departure date. There were so many obstacles that delaying me to submit my application earlier. I have to admit I was really nervous about it and make me kindda stress. Anyway thanks God all is settled.

Now, how I see it? In 2 days I’m gonna be in Japan! yuhuuuuuuuuu ^.^

CLICK HERE if you need help to decide on whether to go to Tokyo or Osaka/Kyoto

(Updated on February 2017)
I apply for my 2nd visa and it as easy as the first one 😉
All requirement are the same.


  1. Norlia said:

    Hi Filivi
    I am Pn. Lia from Malaysia.My hubby is Bangladeshi citizen, want to visit Japan travel from Malaysia for sightseeing so what the requirement needs,pls.
    Thank you

    February 10, 2017
  2. Kazi Dalwarul azim said:

    Hi , Filivi
    I am kazi ,I am student in Malaysia
    I want to visit Japan or looking for Hotel management any kind of job ,so what the requirements ? can you sent me what need the requirements ?
    Thank you

    January 31, 2017
  3. Sally said:

    Hi Filivi, Can I ask regarding the guarantor and inviter at the Visa form? Does it compulsory? Also can you send me a sample of Company Letter to my email below?

    January 18, 2017
    • Hi Sally,
      You can skip the guarantor part and as for the company letter, you may ask your HR to provide the letter. Informed them the letter purpose is to informed Japan embassy that you (your full detail include passport no, employee id, etc) are currently employed at the company and you have received permission to travel to Japan and that you will come back to Malaysia after the trip.

      Good Luck 😉

      February 1, 2017
  4. JAMIL AHMAD said:

    Hi sir i am JAMIL AHMAD Nationality Pakistan
    i am Managing Director VIVA IT SERVICES SDN BHD Last 9 year,now i want to vist japan with my family,i want to know can i apply vist visa for japan for 7 days because my daughter have school holiday.

    December 12, 2016
  5. Shima said:

    Hi Filivi….Im Shima from Malaysia.. Im still a student and soon to be me and my friends plan to travel together and we choose japan..Do we need rm6K in bank account to travel there???since we just a our bank statement is like ermmm…hahaha..

    November 9, 2016
  6. Angela said:

    Hey Fiilivi, I’m travelling to Japan too soon. I’m nervous about this visa application thing, is it hard to get Japan visa? I went to Korea last year, and the visa application went smooth and easy. I’m hoping the same with this Japan visa. Do you know roughly how much money they want to see in your bank account? When I apply Korea visa last time, they stated exactly how much the minimum amount you should have in your bank account, but for Japan, they didn’t say. So , it makes me nervous. T_T

    October 19, 2016
    • Hi Angela,
      For Japan Visa, they are not strict on the amount in your bank account.
      Not like Korea visa that required at least RM10k for consecutive 3 months (if im not mistaken)
      As long as your bank statement can show a regular income, that should be fine. No worry, Japan visa is easier than Korea visa. 🙂

      October 20, 2016
  7. Jessenjun said:

    Hi filivi, your post explained a lot, could you send me a sample of the company’s letter ? My email address is thank you very much

    August 14, 2016
    • Hi dear,
      Just sent the letter to your email. Hope it help 🙂

      August 26, 2016
  8. Preet said:

    Hi Filivi, Could you please send me an example of the company letter. Thank email ID is

    August 10, 2016
  9. andthanh91 said:

    Hello Fiji,

    I dont know if you received my question or not, so I try one more time. Could you please send me a sample of company letter. I am quite confused about that. If yes, please share me by email:

    Thank you so much,

    Thanh Pham

    July 24, 2016
    • Hi Dear,

      Sent to your email the example of the employee verification letter for applying Japan visa. Check your spam box as well. Just in case 🙂

      July 24, 2016
      • andthanh91 said:

        Thank you Filivi, I just received your email. maybe its a little silly to ask but for the form, can i print it out and write down or fill in by typing and then print out?

        July 25, 2016
      • Hi Dear,

        It’s in MS words format. You can edit it first with your information and then print it out. All the best 🙂

        July 26, 2016
      • andthanh91 said:

        thanks alot Filivi!

        July 26, 2016
      • andthanh91 said:

        Hello Filivi, I am so glad that I got Japan visa on Tuesday, ready to have a trip in October. Thank you so much for your help. #bighug!!!

        August 13, 2016
      • What an awesome news!!!
        Enjoy your trip dear 😉

        August 14, 2016
      • andthanh91 said:

        thank you filivi, it will be a must to check out your blog for further trips in the future.

        August 14, 2016
  10. andthanh91 said:

    Hi filivi..

    Thank you alot for your information..

    Could you please send me an example of the company letter. I am quite confused about this.

    Please help me send to my email:

    Many thanks,

    Thanh Pham

    July 23, 2016
  11. ctzen said:

    Good to know I’m not the only Indonesian that needs to apply visa from Malaysia.
    Thank you for sharing!

    July 5, 2016
    • Glad to know this post help! Enjoy ur upcoming Japan trio 🙂

      July 23, 2016
  12. Umed said:

    hello i want to apply for japanese visa but my student visa in malaysia will expire in 3 month and i already paid for renew my visa but university will renew it when its fully expire, what should i do

    May 23, 2016
  13. Ellyana said:

    Hi Filivi,

    Thanks a lot for your useful information.
    I just wanna ask if you didn’t attached other documents such as plane ticket and hotel booking, did you?

    And if you don’t mind please send me an example of company letter to my email

    Thanks in advance.

    May 12, 2016
  14. ehmjae said:

    Hi, itinerary of Airplane ticket and as well as the booking of hotel required?

    April 30, 2016
  15. Denisa said:

    Mba filivi,

    Salam kenal.

    Currently i am holding dependent pass and planning myself and my infant son to go Japan next month. However, the bank statement under my husband’s name, is it possible?

    Do I still need the letter from my husband company?

    For inquiries, aku bisa tanya kemana ya di embassy nya (apakah email yang ryo itu?)

    Terima kasih ya mba atas bantuan dan sarannya.


    March 14, 2016
    • Hi Denise,

      It best for you to write directly to and state your condition clearly so that they can advice you on the necessary documents you need to submit on applying your visa.

      They reply very fast, so you should be able to get your answer promptly 🙂

      March 19, 2016
  16. Ziaul islam jitu said:

    Hello bro… i am a student in Malaysia from Bangladesh. i wanna go Japan for visiting… what is need to process plz inform me…

    March 7, 2016
    • Hi Ziaul,

      Unfortunately I’m not familiar with requirement for another country.
      I believe It best for you to write directly to and state your condition clearly so that they can advice you on the necessary documents you need to submit on applying your visa.

      All the best 🙂

      March 19, 2016
  17. Jay said:

    what on average did you show in your bank statement? I mean like the balance…some people tell me 6k is enough some say 10k…lol…

    January 31, 2016
    • Hi Jay,

      You need to submit latest 3 months bank statement. Most importantly they want to see that you have source of income on regular basis (example: salary will show regularly on monthly basis on your bank statement). The Japanese embassy in Malaysia does not have formal requirement that you have to have certain amount of money in your bank account.

      Unlike Korean embassy, it is a must for you to show that you have at least RM10k in your bank account for the lastest 3 consecutive months.

      March 5, 2016
  18. WINDA said:

    Hi filivi..

    Thank you for your information..

    Could you please send me an example of the company letter. My company kind of fussy about this. Thank you.

    Please my email:

    January 15, 2016
    • Hi Winda,

      Sorry for the late reply. I was travelling lately. Do you still need me to send you the company letter?

      March 5, 2016
      • winda said:

        Hi.. It’s okay now.. I got my visa already… hohohoh :D:D:D:D

        March 5, 2016
  19. Mirei said:

    Thanks so much! I am planning my trip when i stumble in your blog and your post is so helpful XD

    June 3, 2015
    • Hi Mirei, I’m glad that my post could help you during your trip planning. Do let me know if you have any questions and thanks for your support 🙂


      June 10, 2015

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